DISTRICT 2 MEETING MINUTES
April 27, 2025
Opened with Serenity Prayer and Roll Call
In Person:
Voice/Vote: Christa, Dena, Kelli, Justin, Manon, Bill, Biran, Rachel, Heather, Taylor, Craig
Voice/No Vote: Anthony, Kendra, Marcy, Angela
Zoom:
Voice/Vote: Patrick, Kenda, Christina
Voice/No Vote:
Updates to contact information for District 2 Members should be sent to Christina H until
secretary elected.
Secretary assigned by vote – Angela
Step 4/Tradition 4
New Business:
● Traditions/Concepts Study – Taylor
● GSR Discussion Q & A Session:
○ Bill voiced that two trustees resigned over transparency issues. They’ve assured
that the issues have been resolved but Bill would like more info on that as trust
has been lost in the fellowship. Christa mentioned that Martha will be back in
May/June and we can have a discussion on that. Martha will give a report at Area
and bring a separate report back to us.
○ Kelli mentioned concerns about the chairperson of GSC deciding what floor
questions are allowed. The majority of delegates are upset about this as the
filtering of questions is concerning. Christa mentioned that there will be a vote on
protocols at the beginning of GSC and hopefully folks can vote and that we can
seek more clarity on this when Martha returns. Kelli said that this was not
discussed in the other parts of the triangle. Marcy appreciates that the info was
sent out to share with the groups.
● Open positions discussion
○ Christa mentioned that Alt DCM is an important piece and ideally two are needed
due to the workload. Alt DCM is typically one year. Bill is interested but it will be
several months until he is able. Christa would like to leave the position open for
now so it can be filled by someone who is really interested. Share this position
opening with the groups.
○ Collections chair – Mesa County Jail is allowing meetings again thanks to the
work of Todd and his team. Anthony is willing to be collections chair. After
discussions, Anthony should talk with Keith & Todd to get more information.
○ Meeting list coordinator – Justin is willing. Can use a printer at Central Office. If ink
is needed he can purchase and give a receipt to Craig.
○ Grapevine – open
○ Archives – Patrick is attempting archive work and can take over for now. Christa
said that some overlap is okay until position is filled and to make the groups
aware of the position as the position doesn’t require a lot of time.
● Kelli will host the Sponsorship Workshop which will take place on Saturday, August 9
from 2-6 p.m. Kelli is working on solidifying speakers (8 total) and wondered about
budgeting for out-of-town speakers specifically for housing accommodations since the
event gets over at 6:00. Manon has about $175 left over from events but this may not be
enough for hotel rooms. Kenda stated that as a District, we need to discuss and then add
this in the budget if it’s something we’d like to do. She mentioned that it is not in the
procedures currently. This may fall under the event coordinator’s duties and a discussion
needs to be had as the cost of hotel rooms would change the budget significantly. Kelli
said she spoke with Christina about inviting guests from outside the area, but they hadn’t
discussed boarding specifically. Craig said we haven’t paid for overnight before, and
there is the option of having the speakers stay at someone’s house instead of a hotel.
Craig said there are not many funds left from 2024, but there is about $450 left this year.
However, it is unique for district to pay for people to come to town. Christa suggested
taking this back to the groups and discussing at the next meeting to see where in the
budget this will come from. Bill asked Kelli to get an idea of how much money she is
looking for. He also mentioned that if this event is something that will occur regularly in
the future then we need to budget for it and it probably should fall under events.
● Storage – The space needed is 4×5, however, the smallest unit is 5×5 for $64/month or
$768 per year. Craig mentioned it would be cheaper in the long term to purchase a trailer.
Manon will research options and present at the next meeting. Dena will allow use of her
She Shed until a storage solution is solidified. Christa said we can talk about this next
month and look at the budget to see where the money will come from.
● Zoom account access – Christa began discussion asking who should be allowed to
utilize the Zoom account. Todd would like to use it to facilitate meetings for the District.
Dena said it would be appropriate to utilize for district committee meetings. Kelli would
like to use it for the workshop planning meeting. Craig said we would need to add
language to the policy to reflect that it is only to be used for district purposes and that it
should have an administrator to keep the calendar. Perhaps this could be split between
the DCMs and the webmaster. Dena will write policy language for review at the next
meeting. Patrick mentioned that the calendar is on the website and that he would be
happy to facilitate the zoom calendar but needs more information on how Zoom works.
Dena said that the policy should be sufficient to prevent misuse. Christa said we can vote
at the next meeting.
● GSO budget discussion – Christine explained that in accounting, depreciation is how
you recognize that assets lose value over time. Depreciation brought income down
significantly and is one reason why the numbers have gone from positive to negative.
● New business – Bill brought up the new Equitable Distribution of Workload (EDW)
agency and suggested that we need to have a 4th assembly or move the date of the fall
assembly to help ensure our voices are heard. Christa said that the Area is currently
looking at the assemblies to see what changes can be made and that the delegates in
our area are not in support of this. Kenda said that a questionnaire was sent out but she
didn’t hear about the 4th assembly. Christina said we could propose an agenda item from
the District if we’d like. Bill is awaiting Martha’s report to see what came out of the GSO
assembly and suggested we need to be ready to go by the summer assembly. Manon
said that Martha is unable to come in May and is looking at her June availability. Martha’s
stay does not come from District 2’s budget.
● GSR Reports
○ Forever Young (Brian) – Doing good. Getting finances in order. Giving away big
books and 24 hr chips. The after meeting events are going well.
○ HOG (Taylor) – About to start Bill’s Story at the end of the month.
○ Lunch Bunch (Kenda) – Doing well. Up to 30+ people attending mid-week. Lots of
newcomers and the positions are all filled. Christine is Alternate GSR.
○ Oddballs (Justin) – Doing well. Good turnout. Saturday night speaker meetings
are going well. They’ve been booked the last 8 Satrudays in a row.
○ Clifton Originals (Heather) – A couple of newcomers have stayed. Revenue has
stayed consistent even with slump in attendance.
○ Saturday Morning Women’s (Kelli) – Going well.
○ Sisters in Sobriety (Rachel) – Meetings are going well, reading One Big Tent
○ Tuesday Night Men’s (Bill) – 30 to 35 guys. Going to dinner after. This is the only
group whose members are bringing the meeting to Mind Springs. It’s the same
guys going every week – help to spread the word about this opportunity.
● Officer Reports
○ Secretary report – open (Christa will make any updates needed to the contact list)
○ CoDCM Report – Christina and Christa
■ Assembly had good breakout sessions. Martha has a good idea of what to
take to assembly, but let her know of any last minute items. Dawn stepped
down from ad hoc committee.
○ Member at Large report – Dena
■ Working on inventory for online literature store. Getting new security on
computers as they’re very vulnerable. Ad hoc committee is rewriting
bylaws/policy/procedures. Looking at making “on the road” happen again
to present central office 101, steering committee, etc. Colordaze taking
place September 5-7 at Rifle Fairgrounds. No dates yet for committee
meetings. There are concerns about lodging, but Theresa said there is
lodging available near downtown across from City Market.
○ Treasurer Report – Craig
■ $1,354.94 in contributions, which historically is where we should be.
Money was saved from assembly lodging. CPCPI asked if we could give
$30 more per month for purchase of flyers, literature to reach alcoholics.
Craig asked the procedure for moving money. Bill motioned to take
savings from assembly and put towards the $30/month ask. Vote resulted
in the success of motion. Craig would like to reach out to groups to get
more dollars in the budget. Kenda suggested quarterly report so groups
can know where money is being spent. The report could be a useful tool to
help groups better understand the District’s needs and goals, in a way that
keeps the focus on reaching the alcoholic who still suffers. It could also
help rebuild groups’ confidence and trust, encouraging stronger financial
support for the District. Kenda will write language to change the procedure
guide.
○ Committee Reports
■ Events (Manon) – Let groups know we are looking for a trailer and to
contact Manon with leads.
■ Meeting list (Justin) – Theresa will help Justing to get this going.
■ Website (Patrick) – working on converting documents and putting on
website so anyone can access to see what’s going on. Tentative deadline
of May 9 for website.
■ Archives – open
■ PI – Keith
■ CPC – Todd
■ Treatment – Mike
■ Corrections – open
■ Grapevine – open
■ Summer Assembly (Patrick) – will get on District meetings to give
assembly report. Assembly committee meetings will be EOW Saturday @
1:00 – let Christina know if you would like added to list.
● Old Business
○ What events should be on the District website? Patrick borrowed language from
Central Office to add to website policy, including changes to keep with 4th & 6th
traditions. There were lots of questions and suggestions about how the calendars
and events could function, and Craig and Christa suggested that we table this for
now.
● Announcements – Aa-ColoradoDistruct2.org is the District 2 website address
● Upcoming Events
○ Next District 2 meeting Sunday, May 18, 2025, 4 p.m., Hybrid
○ CCYPAA is May 2-4, 2025 in Denver, CO
○ Summer Assembly Planning Committee on Saturday, May 10, 2025 with time
TBD
○ June 8, 2025 is Founder’s Day
○ AA International Convention is July 3-6. 2025 in Vancouver
○ Summer Assembly is July 18-20 in Grand Junction, CO
○ State Convention is August 29-31, 2025 in Loveland
○ Colordaze is September 19-21, 2025
○ Gratitude Banquet is November 8, 2025
Closed with Responsibility Statement
